SEWER AUTHORITY MID-COASTSIDE
Board of Directors Meeting
AGENDA
7:00 PM, Monday, January 25, 2010

SAM Administration Building, 1000 N. Cabrillo Highway, Half Moon Bay, CA 94019

(Please note: The times listed on this agenda are approximate)

1.

CALL TO ORDER / ROLL CALL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(7:00)

2.

PUBLIC COMMENT / ORAL COMMUNICATION . . . . . . . . . . . . . . . . . . . . . . .

(7:05)

Persons wishing to address a matter not on the Agenda may be heard at this time

A. SPECIAL ORDER OF THE DAY - Election of SAM Officers

3.

CLOSED SESSION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(none)

4.

CONSENT AGENDA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(7:15)
  1. Approve Minutes for November 23, 2009, December 7, 2009 and January 6, 2010 SAM Board Meetings
  2. Receive and File Managers Monthly Report for November 2009, including:
    1. Monthly Flow Report
    2. Financial Statement
    3. Monthly NPDES Data
    4. Collections System Data
  3. Receive and File Managers Monthly Report for December 2009, including:
    1. Monthly Flow Report
    2. Financial Statement
    3. Monthly NPDES Data
    4. Collections System Data
    5. Wet Weather Flow Management Program Grant Opportunities
    6. Recycled Water Program Grant Opportunities
  4. Approve Disbursements for December 2009 and January 2010
  5. Review and Approve Revised SAM Accounting Policies and Procedures
  6. Receive Update on the Montara Pump Station Concrete Corrosion
  7. Ratify Purchase of Switch Gear

5.

OLD BUSINESS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(7:30)
  1. Recycled Water
    1. Receive and File Recycled Water Articles
    2. Receive Update on Recycled Water Project
    3. Review and Approve the Principles of Agreement and Provide Direction to Staff
    4. Review and Possibly Take Action on Recycled Water Environmental Services
    5. Review and Possibly Take Action on Recycled Water Project Management Services
    6. Review and Approve Recycled Water Project Revised FY2009-10 Budget for Presentation to SAM Member Agencies
  2. Wet Weather Flow Management Project (WWFMP)

Actions taken by the WWFMP Committee are deemed actions of the Authority and are taken in the name of the Authority; only the participating members have rights and obligations in this project (JPA, Article VI).

    1. Receive Report and Possibly Take Action on WWFMP Committee Meetings and Activities

6.

NEW BUSINESS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(8:05)
  1. Receive Update and Provide Direction to Staff on the Intertie Pipeline System (IPS) Review and Evaluation Report Findings and Recommendations
  2. Receive and File Mid-Year Review of Sewer Authority Mid-Coastside Budget for FY2009-10
  3. Authorize Manager to Issue RFP for New Auditing Firm

7.

MANAGER INFORMATIONAL REPORT . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(8:25)

8.

ATTORNEYS REPORT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(8:30)

9.

DIRECTORS REPORT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(8:35)

10

TOPICS FOR FUTURE BOARD CONSIDERATION . . . . . . . . . . . . . . . . . . . .

(8:40)

11

PUBLIC COMMENT / ORAL COMMUNICATION . . . . . . . . . . . . . . . . . . . . . . .

(8:45)

12

ADJOURNMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(8:50)


NEXT: Regular Board Meeting: 7:00 p.m., Monday, February 22, 2010, SAM Admin Bldg

SEWER AUTHORITY MID-COASTSIDE BOARD MEETING NOTES & GUIDELINES

In the case of an emergency, items may be added to the Agenda by a majority vote of the Board of Directors. An emergency is defined as a work stoppage; a crippling disaster; or other activity, which severely imperils public health, safety, or both. Also, items that arise after the posting of the Agenda may be added by a two-thirds vote of the Board of Directors.

All matters listed under the Consent Calendar will be voted upon by one motion. There will be no separate discussion of these items, unless a Board Director, staff member, or member of the public requests that a particular item(s) be removed from the Consent Calendar, in which case the item will be considered separately by the Board. Consent Agenda Items are expected to be routine and non-controversial. Recommended action will be taken at the beginning of the meeting with or without discussion.

Any writing that is a public record and relates to an agenda item for an open session of a regular meeting that is distributed to the Board less than 72 hours prior to the meeting, is available for public inspection, during normal business hours, at the District office, the address of which is set forth above.

Board meetings are accessible to people with disabilities. Upon request, this agenda will be made available in appropriate alternative formats to persons with a disability. Request for a disability-related modification or an accommodation in order to participate in the public meeting should be made to Jeannette L. Tracy at (650) 726-0124 2 (two) days in advance of the meeting.

Copies of individual agenda items may be obtained at the Sewer Authority Mid-Coastside Administration Building, located at 1000 North Cabrillo Highway, Half Moon Bay, California after 9 a.m. by contacting Jeannette L. Tracy, Supervisor of Administrative Services at (650) 726-0124, ext. 130 on the Friday preceding the Board meeting.

Materials presented to the Board as part of testimony that is to be made part of the record must be left with the Recording Secretary prior to the meeting start time. These include photographs, slides, charts, diagrams, etc. Anyone intending to make a presentation using slides, overheads, computer graphics, or other media should coordinate with Jeannette L. Tracy, Supervisor of Administrative Services at 650-726-0124 ext. 130 two (2) days in advance of the meeting.

Some Board members may attend a meeting by teleconference. At any time during the regular session, the Board may adjourn to a closed session to consider litigation, personnel matters, or to deliberate on a decision to be reached based on evidence introduced in a hearing. [Government Code section 11126(a), (d) and (q)]

Meetings of the Sewer Authority Mid-Coastside (SAM) Board normally are held on the fourth Monday of each month in the SAM Administration Building located at 1000 North Cabrillo Highway, Half Moon Bay, California 94109. They are scheduled to begin at 7:00 p.m. Meetings held at other locations will be noticed to the public at SAM's regular posting place, located outside the SAM Administration Building at 1000 North Cabrillo Highway, in Half Moon Bay, CA.

At the Public Comment/Oral Communication section of each agenda, persons may speak on matters within the Board's jurisdiction that are not specific agenda items. Specific agenda items may be addressed by the public following discussion by the Board. The Board welcomes comments at the meeting. Comments should be kept to a maximum of three (3) minutes time.

 

Title

Name

Representing

Vice Chair

Marina Fraser

City of Half Moon Bay

Treasurer / Secretary

Ric Lohman

Granada Sanitary District

Director

Scott Boyd

Montara Water and Sanitary District

Director

Jim Harvey

Montara Water and Sanitary District

Director

John Muller

City of Half Moon Bay

Director

Leonard Woren

Granada Sanitary District

Alternate Director

Paul Perkovic

Montara Water and Sanitary District

Alternate Director

Matthew Clark

Granada Sanitary District

Alternate Director

Naomi Patridge

City of Half Moon Bay

General Counsel

James L. Copeland

Sidley Austin, LLP

Manager

John F. Foley III

Sewer Authority Mid-Coastside

Supv. Of Admin Svcs.

Jeannette L. Tracy

Sewer Authority Mid-Coastside

Technical Services Supervisor

Tony Pullin

Sewer Authority Mid-Coastside